Features
Turn More Fitness Leads Into Paying Members
AI Receptionist Fitness captures, nurtures, and converts leads automatically through SMS, email, live chat, phone calls, and more — so you can focus on training, not chasing leads. Scroll down to see how it works.
Benefits
Turn More Fitness Leads Into Paying Members
AI Receptionist Fitness captures, nurtures, and converts prospects automatically through SMS, email, live chat, phone calls, and more. Scroll down to see how it helps fill your classes and grow your membership.
01
Double Your Speed to Member Leads
Stop losing potential sign-ups! Our AI Assistant automatically responds to, follows up with, and nurtures gym leads — all from one place. Speed up your lead response time and keep your classes full.
02
Instantly Fill Your Class Schedule
No more missed sessions or trial bookings. AI Receptionist Fitness automatically schedules classes, consultations, or intro offers directly to your calendar — so you can focus on training, not tracking.
03
Have a 24/7 AI Gym Receptionist
Never miss another lead — day or night. Our AI captures contact info, updates your CRM, routes calls, and books sessions around the clock. Turn every inquiry into a member opportunity.
04
Autonomous Rescheduling
Busy prospect? No problem. The AI will pause and follow up later — automatically re-engaging leads at the right time to lock in that trial class or consultation.
05
Smart Email Follow-Ups — No Workflow Needed
When a lead asks for more info about your gym or programs, the AI crafts and sends personalized emails on its own — no setup required.
06
Consistent, Scalable Results
Unlike a receptionist or hourly hire, our AI delivers consistent performance — no sick days, no burnout. And it frees up your team to focus on what matters: coaching and growing your gym.
Turn More Leads Into Memberships
AI Receptionist Fitness is fully customizable for gyms, fitness studios, and wellness businesses. Build AI phone agents with no-code tools, define how calls and messages are handled, and automate everything from class bookings to SMS reminders and CRM updates.
With built-in natural language understanding, your AI sounds real, responds intelligently, and keeps prospects engaged. Whether you need an AI front desk assistant, class scheduler, or lead qualifier, you can tailor it to fit your fitness business perfectly.
7 Channel Automated Follow Up
Automatically engage fitness leads across SMS, Email, Voicemail, Phone Calls, Facebook Messenger, and more — so no potential member slips through the cracks.
Team Collaboration Tools
Easily manage trainers, front desk staff, or sales reps. View the system from their perspective, track progress, assign leads, and coordinate campaigns seamlessly.
AI-Powered Appointment Booking
Let AI Receptionist Fitness handle all class bookings and intro sessions, so your team can focus on converting leads and delivering great workouts.
Lead Round Robin for Fitness Teams
Distribute new leads evenly among staff — whether it’s trainers, managers, or membership advisors — and keep track of who’s following up.
Live Call Transfers
When a lead is ready to talk or books a class, the AI routes the call to the right team member immediately — no delays, no missed opportunities.
Automated Reminders
Stay on top of tasks like follow-ups, sending waivers, or confirming sessions. Set reminders for yourself or the team at any stage of the lead journey.
All-in-One Communication Hub
Manage every member conversation — from email and SMS to phone, voicemail, live chat, and Facebook Messenger — in one centralized dashboard.
Advanced Performance Tracking
Track how your campaigns, AI agents, and staff are performing. Get insights into response time, lead conversion, and engagement to boost member acquisition.
Mobile App for Gym Teams
Manage leads and bookings on the go. Use the mobile app to respond to prospects, update statuses, handle reminders, and close memberships — anytime, anywhere.
Features & Benefits
The #1 AI Receptionist for Gyms and Studios
Packed with Industry-Leading Tools to Streamline Your Fitness Business.
Autonomous Calendar Management
Seamlessly integrates with your gym’s calendar (Google, Outlook, Calendly, etc.). The AI books trial sessions, classes, and consultations conversationally — checking availability, canceling or rescheduling when needed, and keeping your schedule up to date without manual input.
Autonomous Member Notes
Lead mentioned they prefer evening workouts? The AI logs it. A member wants to upgrade from group classes to personal training? The AI leaves a note. It’s a true AI receptionist for fitness, capturing key info across channels and customizing the experience from the first interaction.
Smart Task Creation
Need towels restocked or a callback scheduled for a membership inquiry? The AI can create tasks for your staff automatically and notify the right team member — no need for manual follow-up.
Custom Actions & Integrations
Connect the AI with Google Sheets, fitness CRMs, or any tool your gym uses. From checking membership status to looking up promo codes, your AI Assistant stays context-aware and action-ready.
Voice AI for Gyms
Our multilingual Voice AI answers your gym’s calls 24/7 — booking classes, routing inquiries, or collecting voicemails. Supports English, Spanish, French, Portuguese, German, Japanese, and Hindi — perfect for diverse member bases.
Real-Time Data Extraction
A prospect calls and shares their preferred training times or home address for onboarding? The AI captures that info and updates your CRM or lead form instantly — no human needed.
Build Vs Partner
Comparison Table
| Features | Replace | Other Tools | AI Receptionist |
|---|---|---|---|
| CRM & Pipeline Management | Pipedrive, Zoho | $99/m | ✓ |
| Unlimited Sales Funnels | ClickFunnels | $297/m | ✓ |
| Website Builder | WordPress, Wix | $29/m | ✓ |
| Surveys & Forms | Typeform, Google Forms | $49/m | ✓ |
| Email Marketing | Mailchimp, ActiveCampaign | $99/m | ✓ |
| 2-Way SMS Marketing | Twilio, SimpleTexting | $39/m | ✓ |
| Booking & Appointments | Calendly, Acuity | $29/m | ✓ |
| Workflow Automations | Zapier, Make.com | $169/m | ✓ |
| Courses/Products | Teachable, Kajabi | $99/m | ✓ |
| Call Tracking | CallRail, Twilio | $49/m | ✓ |
| Reputation Management | Birdeye, Podium | $159/m | ✓ |
| Tracking & Analytics | Google Analytics | $299/m | ✓ |
| Communities | Slack, Facebook Groups | $89/m | ✓ |
| Membership Mobile App | Trainerize, My PT Hub | $497/m | ✓ |
| Document Signing | DocuSign, PandaDoc | $89/m | ✓ |
| AI Agents Platform | Synthflow, Closebot | $475/m | ✓ |
| OVERALL PRICE | $2636+ per month | $299 per month |
Pricing & Plans
Get Started with AI Receptionist Fitness
Choose the plan that fits your studio or gym. Whether you need a smart AI assistant for call handling or a full marketing platform with CRM, lead management, and automation, we’ve got everything you need to grow without adding headcount.
$99
/Month
CRM & Lead Machine
An all-in-one sales and automation hub to streamline lead capture, follow-ups, and client management – built for service-based businesses.
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
$249
/Month
AI Agent Platform
Your always-on AI agents built to call and chat with customers, streamline support, and grow your sales – no extra team members needed.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Complimentary Extras
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
$299
/Month
BEST VALUE – (CRM + AI Agents)
Fully integrated for a seamless experience. Unlock end-to-end automation from first touch to follow-up – powered by AI and backed by a complete CRM system.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
Still on the fence? Every plan comes with a 100% money-back guarantee. Try AI Receptionist Fitness for 7 days, risk-free. If it’s not the right fit for your gym or studio, we’ll refund you in full — no questions asked.
Frequently Asked Questions (FAQ)
We handle everything behind the scenes so your AI fitness receptionist sounds natural, books appointments, and connects with your existing fitness tech stack.
What is AI Receptionist Fitness?
AI Receptionist Fitness is a conversational AI platform designed for gyms, studios, and wellness businesses. It manages real-time calls and messages across SMS, Facebook, WhatsApp, Instagram, and web chat, both inbound and outbound. The AI can answer gym-related questions, route calls to the right trainer or manager, book classes, leave voicemails, or send follow-up texts — all with natural, human-like conversations.
It supports multiple languages and integrates smoothly with scheduling tools and fitness CRMs.
How is this different from other AI platforms?
We’re the first AI receptionist for fitness businesses that combines voice and chat into a single assistant. That means one AI can call, text, and email — while remembering the full conversation across channels.
Can I customize it for my gym’s workflows?
Absolutely. You can define how calls should be handled, automate class bookings, set up SMS follow-ups, and connect to your calendar or CRM — all using easy, no-code tools. Whether you want a front desk replacement, lead qualifier, or appointment bot, AI Receptionist Fitness adapts to your exact needs.
We already have front desk staff – why use this too?
Think of it as your backup front desk team. It answers after-hours calls, handles repetitive questions (like class times and pricing), manages overflow, and follows up automatically – so your team can focus on real members and prospects. It’s also great for 24/7 coverage and scaling without extra hires.
What if the AI says something off-brand?
You’re always in control. You set the tone, voice, and approved responses. You can create guardrails and fallback rules so the AI stays professional, polite, and on-brand — even in unexpected situations.
What happens if the AI gets stuck?
If the AI doesn’t understand something, it will ask for clarification, offer other options, or escalate the call to a human trainer or staff member. You can set custom rules like “transfer after 2 failed attempts” to ensure the experience stays smooth.
Can it detect spam or voicemails?
Yes. AI Receptionist Fitness has built-in voicemail detection, spam filtering, and routing logic — so your gym doesn’t waste time on robocalls or wrong numbers.
Can I use my own voice or clone it?
Yes! Choose from 100+ AI voice options — or clone your voice using tools like ElevenLabs. The AI can speak in your tone and accent, making the interaction feel even more personal and local.
What are AI Voice Agents?
AI voice agents are smart virtual receptionists that understand and respond to voice conversations in real time. For gyms, this means booking appointments, answering membership questions, or guiding new leads — all hands-free.
What can AI Receptionist Fitness actually do?
It handles all your inbound and outbound messages, routes calls, replies automatically to leads, books consultations, sends reminders, detects voicemails, filters spam, and even speaks multiple languages. It’s like a fully trained front desk team — running 24/7.
What makes up an AI voice agent?
- Speech Recognition (ASR) – Understands what callers say.
- Language Understanding (LLM + NLU) – Determines intent and extracts key info like names or class times.
- Dialog Management – Decides what the AI should say/do next.
- Text-to-Speech (TTS) – Converts the response into a smooth, natural voice.
How fast can I launch it?
In minutes. Choose a fitness-specific template, connect your calendar and CRM, and go live — no coding needed.
Can it scale with my gym or studio chain?
Yes — AI Receptionist Fitness handles 100 or 10,000+ calls a day with consistent, real-time performance. Perfect for single studios or franchise models. Scale without increasing headcount.
Who is this built for?
For fitness pros who want to leverage AI to generate leads, book appointments, and reduce front desk workload — without building their own tech stack.
Is onboarding included?
Yes. Every plan comes with step-by-step onboarding, video tutorials, and live support from our team.
Can I manage multiple gym locations or brands?
Yes. Our platform supports multi-location accounts. You can create separate subaccounts for each gym, franchise, or brand — all under one dashboard.
I’m not technical – can I still use this?
Absolutely. Everything is no-code. You don’t need to touch APIs, workflows, or complex setups. Just plug in your business info and let the AI go to work.